§ 2-246. Requisition.

(a)

Description. The requisition is the form on which a department requests the goods or services it wishes to purchase It describes the item to be purchased, the quantity, and gives the name and budgetary account number of the using department. It should be prepared in duplicate with a copy retained by the originating department. All requisitions will be pre-numbered by order of use to facilitate filing, and must be signed by the using department supervisor.

(b)

Use. The requisition is the purchasing office's authority to initiate procurement. Listed on the requisition should be a complete description of the item to be purchased (include model number and/or catalog number if possible), quantity, the date material is needed, where delivery is to be made, and suggested vendors.

(c)

Preparation.

(1)

Department: identify the department by name.

(2)

Date: date the requisition is prepared.

(3)

Account number: proper budgetary account number to which purchase is to be changed.

(4)

Requisition number: number starting with the year, department number and consecutive number and continue on. (This will give you the number of requisition you place through your department. Example: 77-260-1, 77-260-2, etc.)

(5)

Date needed: be specific. (Do not use ASAP, soon, etc.)

(6)

Purchase order number: leave blank; this will be entered by purchasing office.

(7)

Suggested vendor: optional.

(8)

The remainder of the form is self-explanatory. If you have any questions, do not hesitate to contact the purchasing office for assistance.

(d)

Signature required. Requisitions are to be signed by the department supervisor or his authorized representative. If a department supervisor authorizes someone to sign requisitions, he shall provide the purchasing office with a list of those individuals.

(e)

Purchasing officer. The purchasing officer is authorized to amend requisitions in regard to price and vendor in the best interest of the city. He may not change specifications without consulting the originating department.

(Code 1985, § 3-1002)